Career

The purpose of this position is to lead individual, multi-disciplined real estate project solutions for clients, with direct accountability for project delivery. Projects will be located throughout Queens, Brooklyn, Long Island, and major metropolitan areas of NYC.

MANAGEMENT

• Work with the Executive Director of Development in establishing a growth strategy for the practice area.
• Represent VERTEX to inside and outside constituents exhibiting the highest ethical and professional behavior
• Effective management of select assignments within the region; meeting budget and delivery timeframes; ensuring client satisfaction.
• Ensuring that assignments are executed with technical proficiency, accuracy, and professionalism.
• Take active role in business development operations including prospecting, proposal development, and interviews
• Help manage future employees to achieve strategic goals and personify VERTEX core values; inspire all employees to deliver first in class project management service
• Make employee safety a priority both in-house and on-site, in accordance with corporate policy.

TECHNICAL

• Review and interpret construction drawings, specifications, and contract documents.
• Monitor and assess construction performance and record construction activities to ensure compliance with construction documents.
• Conduct constructability reviews.
• Assist with preparation of detailed reports auditing construction projects.
• Assist in project schedule creation, management and analysis.
• Inspect properties and buildings.
• Review and interpret building code.

Position Requirements

• Travel and/or field work may be required
• Able to communicate effectively (written and verbal) with co-workers, clients, and contractors
• Strong aptitude in collaboration tools and remote meeting management
• Able to work with minimal oversight but take direction effectively from managers
• Able to meet deadlines, both internally and externally driven
• Other project duties as assigned by senior staff

Qualifications

• Bachelor’s degree in Engineering, Architecture, Construction Management or other relevant major preferred
• Bilingual Chinese and English
• EIT certification desired but not required
• 3-5 years of construction or related experience.
• Candidates should be familiar with interpreting construction drawings, specifications, contracts
• Work in a consultant setting. Track your time and monitor activities against a budget
• Must be able to perform complex tasks and handle multiple priorities, and have the ability to perform exceptionally under high stress conditions
• Strong communicator with effective verbal and written communication skills
• Efficient, well-organized and positive attitude when approached with challenges and realities of construction management and consulting
• Requires excellent technology, computer, and document management proficiencies
• Proficiency with Excel, Word, and Powerpoint
• General working knowledge of Construction Project Management software is a plus
• Walk job sites during inspections, sometimes on uneven terrain.
• Carry construction tools and equipment (up to 30 pounds) onto job sites.
• Travel and/or field work may be required – including valid Driver License in good standing and reliable transportation.

Responsibilities

• Actively collaborate with in-house development, sales, legal, finance and admin teams to sell and/or rent real estate properties within the target market you and/or the corporate have identified
• Advertise and promote properties in order to attract clients and draw traffic to properties for sale and/or rent
• Actively seek and solicit prospective, superior buy/rent target clients, such as medical offices, high-end food/beverage stores, big markets, etc., and respond to prospects requests/problems in a timely and courteous manner and sufficient information and act as the main point of contact between the corporate and the prospective buyers/tenants to ensure a fair dealing for all parties
• Be responsible for the end-to-end management of deals for the sale/rent of commercial properties, protecting the corporate interest, and ensuring a positive client experience
• Showcase prospective buyers and/or renters options and help them during the decision-making process
• Negotiate on behalf of the corporate with the buyer/renter to facilitate agreements that best serve both parties involved and maximize the value of the property at hand
• Collaborate with in-house legal and finance teams to draft contracts for respective parties to be completed upon the closing of a real estate transaction and ensure that all real estate transactions initiated are in complete compliance with the applicable laws and regulations relating to the purchase, sale or lease of a property, in regards to taxes and real estate related financial obligations
• Support development and finance teams to manage the development’s finances and administration, including but not limited to preparation of annual budgets and capital plans, monthly and quarterly reporting, annual operating expense and budget, real estate tax reconciliations, property sales, etc. 
• Conduct periodic inspections of the property and tenant spaces to ensure compliance with leases and proper upkeep of the property.
• Prepare and maintain appropriate tenant lease files, records, correspondence and file notes at the main office. Collect and organize all property information in a format for quick reference.
• Work with Project Accountant in the preparation of year-end CAM and RE Tax reconciliations in a timely and accurate manner.
• Administer and manager tenant occupancy if needed, including but not limited to entry of properties, appropriate files regarding emergency contacts, insurance requirements, rent collection procedures and maintenance request procedures, lease date tracking, etc.
• Partner closely with other members of staff to ensure knowledge sharing and cross-team collaboration

Requirements

• Bachelor’s Degree. Real estate license preferred
• 5+ years of regional property management experience, preferably in commercial management with office and retail assets, especially in Flushing, NY area
• Chinese Mandarin language highly preferred
• Strong knowledge of building systems; ability to troubleshoot maintenance/ engineering issues and understand costs associated with service.
• Demonstrated ability to manage capital projects.
• Excellent management skills
• Computer literacy, including Microsoft Office, a must
• Must have excellent interpersonal, verbal and writing skills to interact throughout the company on all levels and with clients and tenants
• Must understand commercial real estate business environment

Responsibilities:

• Conducts, supervises, and directs preparation of corporate operating and business fiscal plans, cash flows, etc.
• Prepares and consolidate financial statements, ensuring accuracy, transparency, and completion in compliance with regulatory and industrial standards
• Develops financial forecasts, monitors financial health, and monitoring guardrails
• Establish and implement the group financial system and internal audit system
• Manages aspects of risk through accounting, audit, planning and treasury functions
• Manages and conducts tax functions
• Initiates project budgeting, projections, and financing following its timeline and milestones
• Allocates project budgets including but not limited to real estate research, appraisal, development, marketing, sales, etc.
• Initiates, conducts and oversees project investment analysis and execution
• Supervises the Project Accountant and coordinates with internal financing and accounting team
• Manages external financial relations with accountants, auditors, bankers, and related financial service providers
• Prepares and leads financial briefs and meetings
• Presents and reports to the president, board members, and stakeholders with strategic financial and management insights and business line performance

Requirements:

• Bachelor’s degree or higher in accounting, business, management, or finance required
• 8+ years of financial work experience, including +3 years in a managerial position in real estate accounting and/finance, or property accounting highly preferred
• Strong knowledge of accounting, audit, finance, tax, reporting, budgeting, business operations, strategic planning, FP&A.
• Strong knowledge of MS Office, including Excel, and other accounting or financial software
• Mandarin Chinese language highly preferred
• CPA/CTP preferred
• FP&A certification preferred

Objectives

The Project Accountant will have diverse responsibility across project, corporate and property level entities for the company. He or she will employ a number of duties in the areas of accounting, project support, and a variety of administrative duties pertaining to the financial planning and operating of projects.

Responsibilities:

• Perform accounting functions for the full-cycle reporting operations of multiple projects from the pre-development throughout development and construction phases
• Monitor budgets, track costs by category, prepare regular loan draws and reports to development teams and investors
• Review, analyze and reconcile financial reports that include budgeting, income statements, balance sheets, general ledgers, and other support documentation, to ensure accuracy of multiple real estate assets
• Oversee all phases of progress billings, invoices, and reconciliation for accuracy and proper job cost for each individual development project
• Assist development team in all financial aspects of the development including variance analysis, tracking of costs, and forecasting.
• Assist external accountants, auditors, bankers, and tax professionals in preparation of financial reports and tax returns.
• Conduct cash projections
• Supervise project expenditures, receivable, payable, etc.
• Organize and maintain project financial documents and materials
• Report to the Finance Manager and coordinates with internal and external financing and accounting teams
• Reports to the president, board members, and stakeholders
• Other ad-hoc duties assigned

Requirements:

• Bachelor’s degree or higher in Accounting, Finance, or Business Administration
• 5+ years’ experience in accounting, including 3+ years in real estate development or construction cost accounting
• Technical accounting research skill desirable
• Proficiency in financial models and financial data analysis
• Understanding statutory requirements
• Must be knowledgeable of GAAP, related to real estate accounting and consolidations
• Must be able to work “hands-on” and have the ability to multitask while maintaining accuracy of work product
• Excellent verbal and written communication skills and able to collaborate with stakeholders across the organization
• Chinese Mandarin language highly preferred
• CPA preferred

Responsibilities:

• Compile, organize, collect and archive the sales related documents;
• Create and compile the periodical sales strategies in a monthly, quarterly, or annually basis, upon the board requests; 
• Provide support to sales manager during the sales process, including the preparation of documents, scheduling appointments, and sending emails;
• Assist sales manager with the preparation and organization of board applications, leases, and riders, review of listings for accuracy, pitch packages, property searches, market analysis, and comp listings;
• Administrative duties including making copies, creating files and filing, saving digital assets to cloud storage, updating spreadsheets, transcription of recordings or handwritten notes, updating contacts, creating invoices, answering and responding to phone calls, and responding to emails;
• Review and maintain real estate listings on broker websites to ensure the accuracy of listings
• Assist with additional projects as needed;

Requirements:

• Previous administrative experience;
• Excellent verbal, written, and interpersonal communication;
• Skilled in the Microsoft Suite (Word, Excel, Outlook), technologically savvy;
• Strong project and time management skills, with the ability to prioritize effectively;
• Highly organized, with the ability to multitask;
• A self-starter and team player